Version 1.2.4.8
We are very excited to announce that the first phase of the V-codes rollout is now available! This new release will feature the automatic creation of V-codes based on the different lens types, material and frames you choose in your prescription orders.
How Do V-codes Work?
Manually assigning V-codes to lenses and frames can get a little messy. To make things easier, our team has worked to automate this for you. Based on the type of lens you choose for your customer's Rx order, Uprise will automatically generate the appropriate set of V-codes to match. The same goes for frame orders – you will see both V2020 and V2025 for you to choose from.
What Do V-codes Look Like?
When an Rx Order is generated and posted to an invoice, Uprise will display the total fee for the lens and the frame on their respected lines, as well as any additional lens add-ons. As you can see below, the red box indicates that the total fee of $320 will remain listed on the lens product line.
The associated V-codes won't appear on the invoice. Rather, the V-codes will be listed on the claim itself. In the claim line below, you see the break-down of the V-codes for the specific lens product. Different V-codes will be generated based on the lens prescription, the type of lens chosen, and the various attributes of the lens.
What about Fee Allocation?
This release includes the first of a two-phase V-code rollout. The goal of this first phase was to introduce the automatic generation of the appropriate V-codes based on the specific lens product. A subsequent phase will include specific fee allocations based on your practice's fees.
In the meantime, you still have the ability to edit the claim and add in pricing for each V-code. We know this can get a little tricky, but we want to make this change for you as easy as possible. Below, you'll find step-by-step instructions on how to allocate fees to each V-code.
How to Allocate Fees to Each V-code
1. Find and open the appropriate claim.
2. Click the Edit button at the top of the claim to unlock it for editing.
3. Scroll down to the coding section and locate the line that you want to allocate the fees for. Click Edit. This will open an editing window.
4. In the CPT/HCPCS section, locate the code you want to add a fee to and double-click in the Allocated section. This will open up the text box for you to enter the fee. You can also double-click in the CPT/HCPCS code field to open up the text box for editing.
5. Repeat step 4 for all the V-code lines. The Allocation Balance section will show whether or not the total fee has been allocated.
6. Click save and double-check to make sure all allocations are correct.
Reminder and Tips
- V-codes are not yet available for custom products. To request any changes to the default mapping, please send us a support ticket.
- With frames, your V-code will either be V2020 or V2025. Uprise will generate both codes, so make sure to remove one when editing.
- V-codes will not apply to custom contact lenses at this time. You can manually add these in the claim.
- V-codes generate in the claim, not the invoice.